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MMA-SE Region Administrative Assistant

Location: Florence, Alabama, United States

Company: Marsh & McLennan Agency

Job ID R_036759-en

J. Smith Lanier & Co., a Marsh & McLennan Agency LLC company

Administrative Assistant - Florence

The Administrative Assistant must be an excellent organizer, detail oriented, and able to efficiently multi-task job responsibilities.  Must have good communication skills, as well as computer aptitude, and exhibit a willingness to do whatever is necessary to get the job done.

Areas of responsibilities include, but are not limited to:

  • Answer phones, transfer calls, assist clients
  • Organize office luncheons and other events
  • Order and maintain office supplies, printed items, and kitchen supplies
  • Coordinate with applicable vendors as needed for repairs in the office
  • Work with the Building Management and the Fire Marshall when needed
  • Pick up mail from Post Office daily
  • Sort the incoming mail and distribute according to office procedures
  • Scan Personal Lines and Commercial Lines mail into ImageRight and attach to correct account in Sagitta
  • Receive and distribute faxes received from fax2mail
  • Pick up outgoing mail from office, stamp, sort and deliver to Post Office daily
  • Assist as needed with special projects
  • Assist with other administrative tasks as requested or needed


  • Excellent organizational skills
  • Good customer service and communication skills
  • Must be very detail oriented and accurate
  • Able to research and analyze problems independently
  • Proficient with Microsoft Word, Excel and Outlook
  • Able to self-check for accuracy
  • Must learn the Agency Management and Imaging systems

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