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MMA - SE Region Administrative Assistant

Location: Huntsville, Alabama, United States

Company: Marsh & McLennan Agency

Job ID R_042034-en

J. Smith Lanier & Co, a Marsh & McLennan Agency LLC company

Administrative Assistant - Huntsville

The Administrative Assistant must be an excellent organizer, detail oriented, and able to efficiently multi-task job responsibilities.  Must have good communication skills, as well as computer aptitude, and exhibit a willingness to do whatever is necessary to get the job done.

Areas of responsibilities include, but are not limited to:

  • Assist answering incoming calls and maintain calendar, including switchboard backup for breaks, lunch, and as necessary
  • Scan incoming mail daily
  • Pickup outgoing mail, and run through postage meter
  • Assist Personal Lines Department with daily client management issues including basic file maintenance, data entry, account audits, certificate of insurance, endorsements, policy rating, etc.
  • Assist with Personal Lines Department mailings
  • Update Excel spreadsheets
  • Download reports from carriers and agency management system
  • Enter Personal Lines Department information in the agency management system
  • Maintain follow ups for  Personal Lines Department correspondence and carrier requests
  • Backup for notary bonds
  • Laminate ID cards
  • Assist with other administrative issues as necessary


  • Personal Lines Insurance experience preferred
  • Excellent people skills with a focus on customer needs
  • Reliable and punctual
  • Must learn Agency Management Computer System (Sagitta & ImageRight)
  • Excellent organizational skills, communication skills, and customer service skills
  • Multi-tasked and detail oriented with ability to self-check for accuracy
  • Must be self-motivated, and able to work independently, as well as, a part of a team
  • Adhere to deadlines
  • Proficient in using company/carrier websites to complete responsibilities
  • Able to research and analyze problems independently with ability to prioritize duties
  • Excellent computer skills and proficient with MS Office applications
  • Must have Resident State Agents License or obtain within 90 days of employment

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